Give each subcontractor a simple login. They upload their insurance and licenses, log the hours or units they work, and see what they're owed. Your office verifies the paperwork, sets the pay rates, approves the time, and pays them through QuickBooks, all in one place.
One simple login, no app to install. Their required documents, the jobs they're on, a form to log time, and their invoices, all in one place.
When you run work through subcontractors, the busywork piles up in three places, and all of it lands on the office.
A binder of certificates, none of them current. You find out a sub's coverage lapsed only after they're already on the property. Renewals slip because nobody was watching the dates.
Subs text you their time, or hand over a smudged sheet at week's end. Someone re-keys it, guesses at the rate, and hopes the math holds up when the sub disputes the check.
Add up the hours, cut the check, then type the whole thing into QuickBooks again. Every week, for every sub. One transposed number and the books don't tie out.
You invite the sub. They handle their own paperwork and time. You verify, approve, and pay.
Open a subcontractor, enter the owner's email, and click Invite. They get a six-character access code and a link to the portal login. No account to set up, nothing to install. Resend a fresh code anytime, or deactivate to cut off access.
The sub uploads their insurance certificate, W-9, and licenses right from their phone. Your office verifies each one or sends it back for a corrected copy. You pick which documents are required, and RootControl watches the expiry dates for you.
Assign the sub to a job with the scope of work and the agreed amount. That amount flows straight into the job's costing, and the assignment is what the sub picks from when they log time. If their required paperwork is missing or expired, RootControl warns you before you dispatch.
From the portal, the sub logs time against one of their jobs, with an optional photo. RootControl works out the payout from the rate card you set, so the number is right before it ever reaches you.
Approve the time and the cost lands in that job's actuals. When you're ready to pay, bundle approved time into an invoice and push it to QuickBooks as a bill, then mark it paid with the check or reference number. Re-syncing won't create a duplicate.
Six pieces, one portal. Paperwork, jobs, rates, time, approvals, and pay, all connected.
Invite a subcontractor by email and they're in with a short access code. No account to set up, no app to install.
Collect and verify every certificate in one place, and never get surprised by a lapsed policy again.
Put a sub on a job with a clear scope and an agreed amount. That's what they log time against.
Set what you pay a sub once. Their time turns into the right dollar amount automatically.
Subs log their own hours or units. You review and approve, and the cost is never a surprise.
Turn approved time into a vendor bill without re-typing a thing.
Want to see the portal through your subs' eyes? Book a demo.
Your subcontractors handle their own paperwork and time. Your office gets verified coverage, accurate costs, and a clean path to QuickBooks.
A subcontractor's login is walled off to their own documents, assignments, time, and invoices. They never see another subcontractor's data, and they never see your customers' information. Your office keeps the full picture; each sub keeps only theirs.
Book a walkthrough and we'll show you how subs upload paperwork, log time, and get paid through QuickBooks, and how little of it lands on your office.
Prefer to explore on your own? Start your 15-day free trial, no charge today.